Stock Adjustments

Stock adjustments let you quickly update inventory quantities for multiple SKUs at the same time. This helps you correct inventory counts, record damaged goods, or make other bulk quantity changes efficiently.

Quick Tip

Select multiple SKUs in the Inventory view, then click “Update Quantities” to adjust them all at once. You can add, subtract, or set exact quantities across your selected items.

Why Use Stock Adjustments?

Stock adjustments let you correct inventory quantities after physical counts, receiving discrepancies, or damage — without creating a purchase order or transfer. Update dozens of SKUs at once with increase, decrease, or set actions, applied per location, with every change logged in your inventory history.

Save Time

Update dozens of SKUs in one action instead of editing them one by one.

Stay Accurate

Quickly correct inventory counts after physical counts or audits.

Track Changes

All adjustments are logged in inventory history with timestamps and reasons.

Location-Specific

Apply adjustments to specific warehouse locations for precise control.

How to Update Quantities

1. Go to Inventory

   Click Inventory in the main navigation to view your SKUs.

2. Select SKUs to Adjust

   Check the boxes next to the SKUs you want to update. You’ll see a blue toolbar appear at the bottom of the screen showing how many items you’ve selected.

3. Click Update Quantities

   In the toolbar, click the blue Update Quantities button. A dialog will open with adjustment options.

4. Choose an Update Type

   Select one of three actions:

   • Increase - Add to current quantity (e.g., receiving new stock)
   • Decrease - Subtract from current quantity (e.g., damaged goods)
   • Set To - Replace with exact quantity (e.g., after physical count)

5. Select a Location

   Choose the fulfillment location where you want to update quantities. The dropdown shows only active, local OmniOrders locations that you control.

6. Enter the Quantity

   Type the number to add, subtract, or set. The system will show you a preview of how quantities will change.

7. Review the Preview

   Check the “Preview Changes” section and the SKU table to confirm the new quantities look correct before applying.

8. Apply the Changes

   Click Update Quantities to save. You’ll see a success message confirming how many SKUs were updated.

Understanding Update Types

Each update type works differently depending on your needs:

Increase

Adds to existing quantity. If a SKU has 10 units and you add 5, the new quantity will be 15. Use this when receiving new stock or correcting undercounts.

Decrease

Subtracts from existing quantity. If a SKU has 10 units and you subtract 3, the new quantity will be 7. Use this for damaged goods, losses, or corrections.

Set To

Replaces with exact quantity. If a SKU has 10 units and you set it to 15, the new quantity will be 15 regardless of the old value. Use this after physical counts.

Viewing Adjustment History

All quantity changes are tracked automatically in OmniOrders:

1. Open a Product

   Go to Products and click on a product to open its details.

2. View SKU History

   In the inventory table, click the history icon next to any location quantity.

3. See Adjustment Details

   Manual adjustments appear with the label Manual Adjustment along with:

   • Date and time of the change
   • Committed, Available, and On Hand quantities after the adjustment
   • Who made the change (user info)

History Tracking

Manual adjustments are logged separately from other inventory changes like shipments, restocks, or syncs. This makes it easy to audit who changed quantities and when.

Best Practices

Double-Check Before Applying

Always review the preview table before clicking Update Quantities. Once applied, you’ll need to make another adjustment to reverse changes.

Use Notes for Context

After making adjustments, consider adding notes in the SKU details explaining why quantities changed (e.g., “Physical count correction - Jan 2025”).

Adjust by Location

Make separate adjustments for each warehouse location. Don’t try to adjust the same SKU across multiple locations at once.

Start Small

If you’re new to bulk adjustments, start with just 2-3 SKUs to get comfortable with how each update type works.

Common Scenarios

Physical Inventory Count
Use Set To to replace quantities with your actual counted values. This ensures your system matches reality exactly.

Receiving Stock
Use Increase to add newly received units to your existing quantities without needing to know the current count.

Damaged or Lost Goods
Use Decrease to remove items that are damaged, lost, or otherwise unavailable for sale.

Cycle Counting
Adjust a few SKUs daily using Set To to maintain accuracy without doing a full physical count all at once.

Troubleshooting

“No locations available” message
You can only adjust quantities at active, local fulfillment locations. If you don’t see any locations, check with your admin to ensure locations are set up correctly.

Changes not showing immediately
After updating quantities, refresh the Inventory page to see the new values. Changes are immediate but your browser may need to reload the data.

Can’t select certain SKUs
Some SKUs may be controlled by external systems (3PLs, supplier warehouses). You can only adjust quantities for locations you directly manage.

Need to reverse an adjustment
Make a new adjustment using the opposite action. For example, if you accidentally added 10, subtract 10 to return to the original quantity.

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Related Topics:

• Stock Management - Learn about on-hand, available, and committed quantities
• Fulfillment Locations - Set up and manage warehouse locations
• Inventory Overview - Get familiar with the main Inventory view