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Low Stock Alerts

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Low stock alerts automatically notify you when inventory levels fall below or rise above your set thresholds. This helps you reorder products at the right time and maintain healthy stock levels without constant manual checking.

Why Use Low Stock Alerts?

Section titled “Why Use Low Stock Alerts?”

Low stock alerts automatically notify you when any SKU falls below your minimum threshold or exceeds your maximum — so you can reorder before running out or reduce overstock before it ties up capital. Color-coded indicators show at a glance which products need immediate attention.

Prevent Stockouts

Get warned before you run out so you can reorder in time and avoid lost sales.

Automatic Monitoring

The system checks stock levels continuously without you having to remember to check manually.

Visual Indicators

See at a glance which products need attention with color-coded status indicators.

Avoid Overstock

Get alerts when stock exceeds your maximum to help manage storage costs and aging inventory.

Understanding Alert Levels

Section titled “Understanding Alert Levels”

OmniOrders uses a simple color system to show stock status:

Green Check

Everything is fine. Stock levels are between your minimum and maximum thresholds.

Orange Warning

Low stock. Available quantity has fallen to or below your minimum threshold. Time to consider reordering.

Red Critical

Out of stock or overstock. You’ve run out completely, or you have significantly more than your maximum threshold.

How to Set Up Stock Alerts

Section titled “How to Set Up Stock Alerts”

  1. Go to Inventory

    Click Inventory in the main navigation to see all your SKUs.

  2. Select SKUs to Configure

    Check the boxes next to the SKUs you want to set thresholds for. You can select multiple items at once.

  3. Open Bulk Update Fields

    In the bulk action toolbar at the bottom of the screen, click Show More Actions to expand, then click Update Any Field.

  4. Select Min Stock Field

    In the “Field to Update” dropdown, choose Min Stock. This sets the minimum quantity before showing a low stock warning.

  5. Enter Minimum Value

    Type the minimum quantity you want to maintain. When available stock falls to or below this number, you’ll see an orange warning alert.

  6. Save Min Stock

    Click Update Fields to save. Repeat steps 4-6 for Max Stock if you also want to set maximum thresholds.

Setting Alerts for Individual SKUs

Section titled “Setting Alerts for Individual SKUs”

You can also configure stock thresholds for one SKU at a time:

  1. Open a Product

    Go to Products and click on any product to view its details.

  2. View SKU Inventory

    In the product details, find the SKU in the inventory table and click on it to open the inventory sidebar.

  3. Open Inventory Rules

    In the sidebar, look for the Inventory Rules section (it may be collapsed). Click to expand it.

  4. Edit Global Defaults

    You’ll see a row for “Global (Default)”. Enter values in the Min and Max columns to set your thresholds.

  5. Save Changes

    The system saves automatically when you edit the values. Watch for a success message confirming the update.

Viewing Stock Alerts

Section titled “Viewing Stock Alerts”

Once you’ve set min and max thresholds, alerts appear automatically in your inventory table:

Alert Indicator Column
The first column shows a colored status icon for each SKU:

  • Green check circle = Stock levels are healthy
  • Orange exclamation = Low stock warning
  • Red exclamation triangle = Critical (out of stock or overstock)

Stock Thresholds Column
Shows your min and max values with a visual progress bar indicating where current stock falls in the range.

Understanding Global vs Location Rules

Section titled “Understanding Global vs Location Rules”

Global Defaults

Set at the SKU level and apply to total available quantity across all locations. Most users only need global defaults.

Location-Specific Rules

Set thresholds for individual warehouse locations. Currently read-only in the UI but may inherit from global defaults in the future.

Alert Calculation

Section titled “Alert Calculation”

The system calculates alerts based on your total available quantity across all locations:

  • Low Stock Alert: Triggers when Total Available ≤ Min Stock
  • Over Stock Alert: Triggers when Total Available > Max Stock
  • Out of Stock Alert: Triggers when Total Available = 0 (critical)

Example:
If you set Min Stock = 10 and Max Stock = 50:

  • Total Available = 35 → Green check (healthy)
  • Total Available = 8 → Orange warning (low stock)
  • Total Available = 0 → Red critical (out of stock)
  • Total Available = 60 → Orange warning (over maximum)

Best Practices

Section titled “Best Practices”

Set Realistic Minimums

Base your min stock on lead time and sales velocity. If it takes 2 weeks to restock and you sell 10/day, set minimum at 140+ units.

Update Thresholds Seasonally

Increase minimums before busy seasons and decrease during slow periods to optimize cash flow and storage.

Monitor Fast Movers Closely

Set higher minimums for products that sell quickly to give yourself more buffer time to reorder.

Use Max Stock Wisely

Set maximum thresholds for items with limited shelf life or high storage costs to prevent overbuying.

Review Alerts Daily

Check your inventory view each day and address orange warnings before they turn red.

Bulk Set Similar Products

Select multiple products of the same type and set thresholds all at once to save time.

Common Scenarios

Section titled “Common Scenarios”

Fast-Moving Products
Set Min Stock at 2-4 weeks of typical sales to avoid stockouts during lead time. For example, if you sell 50 units/week and restocking takes 2 weeks, set Min Stock at 100.

Seasonal Items
Adjust thresholds before peak season. Increase minimums 2-3 months before the busy period starts so you have time to build up inventory.

Slow-Moving Products
Set lower minimums (maybe 1-2 weeks of sales) to avoid tying up cash in slow inventory. You can afford to order less frequently.

High-Value Items
Use conservative min/max ranges. You don’t want too much expensive inventory sitting in your warehouse, but you also can’t afford to run out.

Troubleshooting

Section titled “Troubleshooting”

Alerts not showing up
Make sure you’ve set both min_stock and max_stock values. The system needs these thresholds to calculate alerts. If values are blank, no alerts will appear.

Alert shows but stock looks fine
Remember that alerts check total available quantity across all locations. A SKU might show plenty of stock in one location but be low when you add up all locations.

Can’t edit location-specific rules
This is expected. Currently, only global (SKU-level) thresholds are editable. Location-specific rules are read-only and inherit from global defaults.

Want to remove alerts from a SKU
Set both Min Stock and Max Stock to 0 (or leave them blank) to turn off alerts for that SKU. The system won’t warn you about stock levels if no thresholds are set.

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