Learn how to view, track, and manage your product inventory in OmniOrders. Search by SKU, filter by location, adjust quantities, and monitor stock levels.
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title: Managing Inventory
description: Learn how to view, track, and manage your product inventory in OmniOrders. Search by SKU, filter by location, adjust quantities, and monitor stock levels.
---
Inventory management helps you track product stock levels, monitor inventory health, and make informed decisions about your business. The Inventory view provides a complete picture of all your products across multiple fulfillment locations.
:::tip[Quick Access]
Navigate to **Inventory** in the sidebar to view all your products and their stock levels.
:::
## Why Use Inventory Management?
**OmniOrders Inventory Management gives you real-time stock visibility across all locations with automatic updates from sales channels. Search, filter, and bulk-edit SKUs; monitor low-stock alerts; manage tags and channels; and view full product history — all from one centralized dashboard.**
<CardGrid>
<IconCard title="Real-Time Tracking" icon="refresh-cw" bgColor="#eff6ff" bgColorDark="rgba(59, 130, 246, 0.12)">
Monitor stock levels across all fulfillment locations in real-time with automatic updates from sales channels.
</IconCard>
<IconCard title="Stock Alerts" icon="alert-circle" bgColor="#fffbeb" bgColorDark="rgba(251, 191, 36, 0.12)">
Get instant visibility into out-of-stock items, low stock warnings, and overstocked products.
</IconCard>
<IconCard title="Multi-Location Support" icon="map-pin">
Track inventory across multiple warehouses and fulfillment locations from a single dashboard.
</IconCard>
<IconCard title="Bulk Operations" icon="package-open">
Update quantities, assign locations, and manage tags for multiple products at once.
</IconCard>
</CardGrid>
## Understanding the Inventory Dashboard
When you open the Inventory view, you'll see key metrics at the top:
- **Total SKUs** - Total number of unique products
- **Units On Hand** - Available inventory across all locations
- **Committed Units** - Units reserved for pending orders
- **Out of Stock** - Products with zero available quantity
- **Below Min** - Products below minimum stock threshold
- **Over Max** - Products above maximum stock threshold
- **Negative Inv.** - Products with negative quantities (requires attention)
- **Value (Cost)** - Total inventory value at cost price
- **Value (Retail)** - Total inventory value at retail price
- **Locations in Use** - Number of active fulfillment locations
These metrics help you quickly assess your inventory health and identify issues that need attention.
## Viewing Your Inventory
<SupademoEmbed demoId="cmiqd0tej0e4acj0ewxs1vlrm" />
<Steps>
1. **Access the Inventory Page**
Click **Inventory** in the sidebar menu to view all your products.
2. **Review Product Information**
The inventory table shows:
- Product name and SKU
- Channel connections (where the product is published)
- Stock details for each location
- Product details (brand, supplier)
- Pricing information (cost and retail)
- Tags and alerts
3. **Check Stock Levels**
Each product row displays:
- **Available** - Units ready to sell
- **Committed** - Units reserved for orders
- **On Hand** - Total physical units
- Stock thresholds (minimum and maximum levels)
4. **Identify Stock Issues**
Look for alert indicators:
- Red alerts for critical issues (out of stock, negative inventory)
- Orange alerts for warnings (below minimum stock)
- Blue alerts for information (over maximum stock)
</Steps>
## Searching and Filtering Inventory
### Search by Product or SKU
Use the search field in the **Product** column to find specific items:
1. Type a product name or SKU in the search field
2. Press **Enter** to apply the filter
3. Click the **X** icon to clear the search
### Filter by Product Status
Use the status dropdown to filter products:
- **ACTIVE** - Currently sellable products (default view)
- **DISCONTINUED** - Products no longer available
- **All statuses** - View all products regardless of status
### Filter by Location
Click the location filter to view inventory at specific fulfillment locations:
1. Click the location dropdown in the **Stock & Location** column
2. Select one or multiple locations
3. The table updates to show only products in those locations
### Filter by Brand or Supplier
Search for products from specific brands or suppliers:
1. Enter a brand name in the **Product Details** filter
2. Press **Enter** to apply
3. Results show products matching that brand or supplier
### Filter by Tags
Find products with specific tags:
1. Type a tag name in the **Tags** filter
2. Press **Enter** to search
3. View all products with that tag
## Viewing Product Details
<SupademoEmbed demoId="cmir9631o0vkll8217t29nufd" />
<Steps>
1. **Click Any Product Row**
Click anywhere on a product row to open the inventory sidebar.
2. **View Inventory Tab**
The **Inventory** tab shows:
- Current stock levels for each location
- Inventory settings and thresholds
- Product status and availability
3. **Check Forecast Tab**
The **Forecast** tab displays:
- Projected stock levels based on sales trends
- Estimated days until stockout
- Reorder recommendations
4. **Close the Sidebar**
Click the **X** button or outside the sidebar to close it.
</Steps>
## Managing Product Inventory
<SupademoEmbed demoId="cmit1gvq32uzxl821812s9ijf" />
### Update Product Information
To edit a product's details:
1. Click the **three-dot menu** icon in the product row
2. Select **Edit**
3. Make your changes in the product editor
4. Click **Save** to apply changes
### View Product History
To see inventory changes over time:
1. Click the **three-dot menu** icon
2. Select **Details**
3. Review stock adjustments, transfers, and sales
## Bulk Operations
### Selecting Multiple Products
<Steps>
1. **Select Individual Products**
Check the checkbox next to each product you want to modify.
2. **Select All Products**
Check the checkbox in the table header to select all products on the current page.
3. **Review Selection Count**
The bulk action toolbar appears at the bottom showing the number of selected items.
</Steps>
The bulk action toolbar provides quick access to common operations. Click **Show More Actions** to see all available bulk operations organized by category:
### Update Quantities
<SupademoEmbed demoId="cmixazuel50oxl821bfooidsz" />
To update stock levels for multiple products:
<Steps>
1. **Select Products**
Choose the products you want to update.
2. **Click Update Quantities**
Click the **Update Quantities** button in the bulk action toolbar.
3. **Choose Update Type**
Select how to update quantities:
- **Set** - Replace current quantity with a new value
- **Adjust** - Add or subtract from current quantity
- **Increase** - Add units to current quantity
- **Decrease** - Remove units from current quantity
4. **Select Location**
Choose which fulfillment location to update.
5. **Enter Quantity**
Type the quantity value to apply.
6. **Apply Changes**
Click **Submit** to update all selected products.
</Steps>
### Assign or Remove Locations
<SupademoEmbed demoId="cmixd0d0k52s5l821865w6aw1" />
To manage which locations carry your products:
<Steps>
1. **Select Products**
Choose the products to modify.
2. **Click Assign Locations**
Click the **Assign Locations** button in the bulk toolbar.
3. **Choose Action**
Select either:
- **Assign** - Add products to selected locations
- **Remove** - Remove products from selected locations
4. **Select Locations**
Check the fulfillment locations to modify.
5. **Apply Changes**
Click **Submit** to update product locations.
</Steps>
### Assign or Remove Channels
<SupademoEmbed demoId="cmiyocs7601dq14g4hmho2bsg" />
To manage which sales channels display your products:
<Steps>
1. **Select Products**
Choose the products to modify.
2. **Click Assign/Remove Channels**
Click the **Assign/Remove Channels** button in the bulk toolbar.
3. **Choose Action**
Select either:
- **Assign** - Publish products to selected channels
- **Remove** - Unpublish products from selected channels
4. **Select Channels**
Check the sales channels to modify.
5. **Apply Changes**
Click **Submit** to update channel assignments.
</Steps>
### Manage Tags
<SupademoEmbed demoId="cmizami5y0nwe14g4mb1fex29" />
To add or remove tags from multiple products:
<Steps>
1. **Select Products**
Choose the products to tag.
2. **Click Manage Tags**
Click the **Manage Tags** button in the bulk toolbar.
3. **Choose Action**
Select either:
- **Add Tags** - Apply tags to selected products
- **Remove Tags** - Remove tags from selected products
4. **Select Tags**
Check the tags to add or remove, or create new tags.
5. **Apply Changes**
Click **Submit** to update product tags.
</Steps>
### Update Any Field
<SupademoEmbed demoId="cmj06eojy1j6j14g4nerqylec" />
To change other product fields in bulk:
<Steps>
1. **Select Products**
Choose the products to modify.
2. **Click Update Any Field**
Click the **Update Any Field** button in the bulk toolbar.
3. **Choose Field**
Select which product field to update (status, brand, supplier, etc.).
4. **Enter New Value**
Type or select the new value for that field.
5. **Apply Changes**
Click **Submit** to update all selected products.
</Steps>
### Export Selected Products
<SupademoEmbed demoId="cmj09l6w21nzc14g4bnco87wt" />
To export product data:
1. Select the products you want to export
2. Click **Export SKUs** in the bulk toolbar
3. Choose the export format (CSV)
4. Download the file to your computer
### Delete Products
<SupademoEmbed demoId="cmj0ec4qb1sve14g40xrijvug" />
To remove products from your inventory:
<Steps>
1. **Select Products**
Choose the products to delete.
2. **Click Delete**
Click **Show More Actions** in the bulk toolbar, then click **Delete Selected Items**.
3. **Confirm Deletion**
Review the warning message and type "DELETE" to confirm.
4. **Complete Deletion**
Click **Confirm** to permanently delete the products.
</Steps>
:::caution[Important]
Deleting products removes them from your catalog but does NOT affect physical inventory quantities at your fulfillment locations. You'll need to manually adjust physical stock if needed.
:::
## Using Quick Filters
Quick filters help you find common inventory issues:
- **Out of Stock** - Products with zero available quantity
- **Below Minimum** - Products below minimum stock threshold
- **Over Maximum** - Products above maximum stock threshold
- **Negative Inventory** - Products with negative quantities
- **Discontinued** - Products marked as discontinued
Click the **Quick Filters** dropdown in the toolbar to apply these filters instantly.
## Sorting Your Inventory
Click any column header to sort by that field:
- **Product Name** - Sort alphabetically
- **SKU** - Sort by SKU code
- **Stock Levels** - Sort by quantity
- **Pricing** - Sort by cost or retail price
- **Alerts** - Sort by alert severity
Click the column header again to reverse the sort order.
## Customizing Columns
To show or hide table columns:
1. Click the **Column Settings** icon in the toolbar (three vertical lines)
2. Check or uncheck columns to show or hide
3. The table updates immediately with your preferences
Your column preferences are saved automatically for future sessions.
## 💡 Best Practices
<CardGrid>
<IconCard title="Set Stock Thresholds" icon="alert-circle">
Configure minimum and maximum stock levels for each product to receive automatic alerts when inventory needs attention.
</IconCard>
<IconCard title="Use Tags Effectively" icon="tag">
Apply tags to group similar products, seasonal items, or products needing special attention for easier filtering and management.
</IconCard>
<IconCard title="Regular Inventory Audits" icon="check-circle">
Review your inventory weekly to identify slow-moving items, stock issues, and reorder needs.
</IconCard>
<IconCard title="Monitor Multiple Locations" icon="map-pin">
If you have multiple fulfillment locations, regularly check stock distribution to ensure optimal inventory placement.
</IconCard>
<IconCard title="Export for Analysis" icon="download">
Export inventory data regularly for external analysis, accounting, or backup purposes.
</IconCard>
<IconCard title="Act on Alerts" icon="bell">
Address red and orange alerts promptly to avoid stockouts and customer disappointment.
</IconCard>
</CardGrid>
## Troubleshooting
### Products Not Showing
If you don't see products in your inventory:
1. Check your filters - clear all filters and try again
2. Verify the status filter is set to show all statuses
3. Ensure you have products created in your catalog
4. Check that you have permission to view inventory
### Stock Levels Not Updating
If quantities aren't updating:
1. Refresh the page to load latest data
2. Check if the integration sync is working properly
3. Verify your fulfillment location connections
4. Contact support if issues persist
### Cannot Update Quantities
If you can't change stock levels:
1. Verify you have permission to edit inventory
2. Check that the product is active (not archived)
3. Ensure the location is not locked or read-only
4. Try updating one product at a time instead of bulk
### Negative Inventory Shows
If products show negative quantities:
1. This usually indicates overselling or incorrect adjustments
2. Review inventory history to find the cause
3. Adjust quantities to correct the issue
4. Consider enabling oversell prevention in settings
### Cannot Find Products
If search isn't working:
1. Try searching by SKU instead of product name
2. Clear all filters and search again
3. Check spelling and try partial matches
4. Use the quick filters to narrow results first
**Need More Help?** Contact OmniOrders support at [[email protected]](mailto:[email protected])
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**Next Steps:** [Stock Management](/inventory/stock/) | [Locations & Warehouses](/inventory/locations/) | [Stock Adjustments](/inventory/adjustments/)