View and manage all your inventory in OmniOrders with real-time stock levels across all warehouse locations. Monitor alerts, filter by SKU, and track movement.
---
title: Inventory Overview
description: View and manage all your inventory in OmniOrders with real-time stock levels across all warehouse locations. Monitor alerts, filter by SKU, and track movement.
---
The Inventory Overview is your central dashboard for managing all SKUs across your fulfillment locations. Monitor stock levels, track inventory value, and take quick actions to keep your inventory organized and accurate.
<SupademoEmbed demoId="cmmuu3iy706duen0yzd9p6vcs" />
:::tip[Quick Start]
Use Quick Filters (like "Out of Stock" or "Below Minimum") to instantly find SKUs that need attention.
:::
## Why Use Inventory Overview?
**The Inventory Overview gives you real-time stock visibility across all your fulfillment locations in one place. See which SKUs are out of stock, low, or overstocked at a glance, perform bulk updates, and act directly on individual SKUs — all without switching between warehouses or tabs.**
<CardGrid>
<IconCard
title="Real-Time Visibility"
icon="eye">
See current stock levels across all fulfillment locations in one view, updated in real-time as orders are processed.
</IconCard>
<IconCard
title="Smart Alerts"
icon="bell">
Get instant notifications for SKUs that are out of stock, below minimum levels, or need restocking.
</IconCard>
<IconCard
title="Bulk Actions"
icon="bolt">
Update multiple SKUs at once - adjust quantities, assign locations, manage tags, and more in seconds.
</IconCard>
<IconCard
title="Multi-Location Tracking"
icon="map-pin">
Track inventory across all your warehouses and fulfillment centers with location-specific details.
</IconCard>
</CardGrid>
## Understanding the Dashboard Metrics
At the top of the Inventory page, you'll see key metrics that give you an instant snapshot of your inventory health:
<CardGrid>
<IconCard
title="Total SKUs"
icon="package">
The total number of unique SKUs in your inventory system.
</IconCard>
<IconCard
title="Units On Hand"
icon="package-open">
Total physical units available across all locations (good stock).
</IconCard>
<IconCard
title="Committed Units"
icon="lock">
Units reserved for orders that haven't shipped yet.
</IconCard>
<IconCard
title="Out of Stock"
icon="alert-circle">
Number of SKUs with zero available units (shown in red).
</IconCard>
<IconCard
title="Below Min"
icon="arrow-down">
SKUs with available stock below their minimum threshold (shown in orange).
</IconCard>
<IconCard
title="Over Max"
icon="arrow-up">
SKUs with available stock above their maximum threshold (shown in blue).
</IconCard>
<IconCard
title="Negative Inv."
icon="x-circle">
SKUs with negative inventory (backordered items, shown in dark red).
</IconCard>
<IconCard
title="Value (Cost)"
icon="dollar-sign">
Total inventory value based on buy/cost prices (shown in green).
</IconCard>
<IconCard
title="Value (Retail)"
icon="banknote">
Total inventory value based on retail prices (shown in teal).
</IconCard>
<IconCard
title="Locations in Use"
icon="map-pin">
Number of fulfillment locations currently storing inventory.
</IconCard>
</CardGrid>
## How to View Your Inventory
<SupademoEmbed demoId="cminefebbhhr0b7b4wux0zgbu" />
<Steps>
1. **Navigate to Inventory**
Click **Inventory** in the main navigation menu. The page loads with all your SKUs displayed in a table.
2. **Review Key Metrics**
Check the dashboard metrics at the top to get an instant overview of your inventory health. Look for any red or orange alerts that need attention.
3. **Browse the Inventory Table**
The table shows your SKUs with columns for:
- **Product Information**: Product name, SKU, and description
- **Stock & Location**: Available, on hand, committed quantities, and location count
- **Stock Thresholds**: Min/max stock levels and reorder points
- **Product Details**: Physical properties like weight, dimensions
- **Pricing & Value**: Buy price, retail price, total value
- **Tags**: Custom tags for organization
- **Alerts**: Stock warnings and notifications
4. **Click on a SKU for Details**
Click any row to open a detailed sidebar with complete information about that SKU, including:
- Stock health across all locations
- Active alerts and warnings
- Inventory history and forecast data
- Location-specific quantities
</Steps>
## Using Quick Filters
Quick Filters help you instantly find SKUs that need attention. Click the **Quick Filters** button in the toolbar to see options:
<SupademoEmbed demoId="cmiopuk0c1bkngxad024gwnkz" />
<CardGrid>
<IconCard
title="Out of Stock"
icon="alert-triangle"
bgColor="#fef2f2"
bgColorDark="rgba(239, 68, 68, 0.12)">
Shows SKUs with Available = 0. Perfect for identifying items to restock immediately.
</IconCard>
<IconCard
title="Backordered"
icon="clock"
bgColor="#fffbeb"
bgColorDark="rgba(251, 191, 36, 0.12)">
Shows SKUs with negative available quantity (Available < 0). These need urgent attention.
</IconCard>
<IconCard
title="Below Minimum"
icon="arrow-down"
bgColor="#fffbeb"
bgColorDark="rgba(251, 191, 36, 0.12)">
Shows SKUs where available stock is below the minimum threshold you've set.
</IconCard>
<IconCard
title="Over Maximum"
icon="arrow-up"
bgColor="#faf5ff"
bgColorDark="rgba(168, 85, 247, 0.12)">
Shows SKUs where available stock exceeds the maximum threshold (potential overstock).
</IconCard>
<IconCard
title="Discontinued"
icon="ban"
bgColor="#f8fafc"
bgColorDark="rgba(100, 116, 139, 0.12)">
Shows SKUs marked as discontinued in your system.
</IconCard>
</CardGrid>
When a Quick Filter is active, its name appears on the button. Click the **×** icon next to it to clear the filter.
## Sorting Your Inventory
The Sort button lets you organize inventory by any field with primary and secondary sorting:
<SupademoEmbed demoId="cmioqfia21cetgxadfbrkskx0" />
<Steps>
1. **Click the Sort Button**
Click the **Sort** button (or current sort name if already sorting) in the toolbar.
2. **Choose Primary Sort Field**
Select from organized categories:
- **Product**: Name, SKU, Brand, Barcode, UPC
- **Stock**: Available, Committed, On Hand, Stock Value, Location Count
- **Thresholds**: Min Stock, Max Stock, Reorder Point
- **Pricing**: Buy Price, Sell Price, MSRP, Cost per Unit, Profit Margin
- **Physical**: Weight, Length, Width, Height, Volume
- **Dates**: Created Date, Updated Date, Last Sale Date
3. **Set Sort Direction**
Click the arrow icon to toggle between ascending (↑) and descending (↓).
4. **Add Secondary Sort (Optional)**
Click **+ Secondary** to add a second level of sorting. Great for organizing by category first, then by stock level.
5. **Apply Sorting**
Click **Apply** to update the table. The active sort displays at the bottom of the panel.
</Steps>
## Customizing Table Columns
You can show or hide columns to focus on the information that matters most to you:
<SupademoEmbed demoId="cmior9rdv1dcggxada9crz7fo" />
<Steps>
1. **Open Column Settings**
Click the **column icon** in the toolbar (next to filters).
2. **Toggle Columns**
Check or uncheck columns to show or hide them:
- Channel
- Product Information ✓ (default)
- Stock & Location ✓ (default)
- Stock Thresholds
- Product Details ✓ (default)
- Pricing & Value ✓ (default)
- Tags ✓ (default)
- Alerts ✓ (default)
3. **Save Preferences**
Your column preferences are automatically saved for future sessions.
</Steps>
## Using Bulk Actions
When you select multiple SKUs (using checkboxes), a Bulk Action Toolbar appears at the bottom of the screen with powerful tools to update many items at once.
<SupademoEmbed demoId="cmip8akox1tcfgxadaz50ulef" />
### Quick Actions (Always Visible)
<CardGrid>
<IconCard
title="Update Quantities"
icon="calculator">
Change stock levels for multiple SKUs at once - perfect for inventory adjustments or cycle counts.
</IconCard>
<IconCard
title="Assign Locations"
icon="map-pin">
Add or remove fulfillment locations for selected SKUs in bulk.
</IconCard>
<IconCard
title="Manage Tags"
icon="tags">
Add or remove tags to organize your inventory by category, season, or custom criteria.
</IconCard>
</CardGrid>
### Additional Bulk Actions
Click **Show More Actions** to see all available options:
**Inventory Management:**
- **Update Quantities**: Change stock levels for multiple SKUs
- **Assign/Remove Locations**: Connect SKUs to fulfillment locations
- **Assign/Remove Channels**: Connect SKUs to sales channels (Shopify, Amazon, etc.)
**Product Management:**
- **Set Price**: Update retail prices for multiple products
- **Update Status**: Change product status (active, discontinued, etc.)
- **Update Any Field**: Modify any SKU field in bulk
- **Manage Tags**: Add or remove tags to organize inventory
- **Export SKUs**: Download selected SKUs as a CSV file
**Destructive Actions:**
- **Delete Selected Items**: Remove discontinued SKUs (with confirmation)
:::caution[Important]
Deleting SKUs does not affect physical inventory at fulfillment locations. It only removes the SKU record from OmniOrders.
:::
## Working with Individual SKUs
Click any SKU row to open the SKU details sidebar with two tabs:
### Inventory Tab
- **Stock Health**: See which locations have stock for this SKU
- **Alerts**: View active warnings (out of stock, below min, etc.)
- **Location Details**: Breakdown of quantities by fulfillment location
- **Quick Actions**: Update settings and quantities for this specific SKU
### Forecast Tab
View inventory forecasting data based on sales history:
- Predicted stock needs
- Recommended reorder points
- Sales trends and patterns
## Creating New Products
<SupademoEmbed demoId="cmipabx2a1ttdgxadlocmje10" />
To add new products to your inventory:
<Steps>
1. **Click New Product**
Click the **New Product** button in the top-right corner of the Inventory page.
2. **Fill Product Information**
Enter the product details including SKU, name, description, and pricing.
3. **Configure Stock Settings**
Set minimum and maximum stock levels, reorder points, and initial quantities.
4. **Assign Locations**
Select which fulfillment locations will stock this product.
5. **Save Product**
Click **Save** to add the product to your inventory system.
</Steps>
## Searching and Filtering
Use the search and filter tools to find specific SKUs:
- **Search Bar**: Search by product name, SKU, or barcode
- **Advanced Filters**: Click **Filters** to create custom filter sets that you can save and reuse
- **Saved Filters**: Access previously saved filter combinations from the Filters dropdown
## 💡 Best Practices
<CardGrid>
<IconCard
title="Monitor Alerts Daily"
icon="bell">
Check the "Out of Stock" and "Below Min" quick filters each day to identify items that need restocking.
</IconCard>
<IconCard
title="Use Tags for Organization"
icon="tags">
Tag products by season, promotion, or category to make bulk updates easier later.
</IconCard>
<IconCard
title="Set Stock Thresholds"
icon="sliders-horizontal">
Configure minimum and maximum stock levels for each SKU so OmniOrders can alert you automatically.
</IconCard>
<IconCard
title="Regular Stock Audits"
icon="check-square">
Use bulk selection and the Export feature to create inventory reports for physical counts.
</IconCard>
<IconCard
title="Review Negative Inventory"
icon="alert-triangle">
Negative inventory means overselling. Check these SKUs regularly and sync with fulfillment locations.
</IconCard>
<IconCard
title="Customize Your View"
icon="settings">
Hide columns you don't need and save custom filters for your daily workflow.
</IconCard>
</CardGrid>
## Troubleshooting Common Issues
### SKU Quantities Don't Match Warehouse
If inventory counts in OmniOrders don't match your physical warehouse:
1. Check if orders are committed but not yet fulfilled (these reduce "Available" but not "On Hand")
2. Verify that fulfillment location sync is enabled in your integration settings
3. Review the SKU's Inventory History to see recent changes
4. Contact your fulfillment location to perform a physical count
### Quick Filters Not Showing Expected Results
If Quick Filters seem inaccurate:
1. Clear all other filters first - Quick Filters work on top of existing filters
2. Verify that min/max stock thresholds are set correctly for your SKUs
3. Refresh the page to ensure you have the latest data
### Bulk Actions Failing
If bulk actions don't complete:
1. Check that you have permission to modify inventory
2. Verify you're not trying to delete SKUs with active orders
3. Reduce the number of selected items if working with hundreds of SKUs
4. Check for validation errors in the action dialog
### Need More Help?
Contact OmniOrders support if you experience issues with inventory data accuracy or need help with specific inventory management tasks.
---
**Next Steps:**
- [Managing Inventory](/inventory/managing/) - Learn how to create and edit SKUs
- [Stock Management](/inventory/stock/) - Track quantities and manage stock levels
- [Stock Adjustments](/inventory/adjustments/) - Adjust quantities and track changes
- [Locations & Warehouses](/inventory/locations/) - Configure fulfillment locations